Special Projects Coordinator

Purpose: The Special Projects Coordinator provides high-level administrative and technical support to special committees, and special projects, with a primary focus on the Judicial Performance Review (JPR) Committee. This role serves as the main point of contact for committee leadership, delivering essential clerical, organizational, and logistical support to ensure smooth and effective operations. The position involves frequent interaction with committee members, Missouri lawyers and judges at all levels, bar staff, and requires adaptability in a fast-paced, deadline-driven environment.

General Qualifications: The ideal candidate is a self-motivated professional with strong organizational skills, project management skills, and the ability to manage multiple priorities independently. This position requires sound judgment, attention to detail, and the ability to anticipate needs. Success in this role depends on excellent written and verbal communication, a commitment to customer service, and an ability to build and maintain effective working relationships.

Responsibilities:

• Serve as committee liaison helping to educate and guide committee members on the committee scope, committee responsibilities, and current processes.
• Support committee efforts by researching background materials, analyzing information, following-up on assigned tasks or decisions, and ensuring key milestones and deliverables are accomplished on time.
• Coordinate committee and project activities with other departments and staff at the bar.
• Prepare, format, and distribute meeting-related documents.
• Coordinate meeting logistics, including room setup, travel arrangements, and support for both in-person and virtual participation.
• Provide technical and administrative support for virtual meetings and webinars; serve as staff support for smooth virtual meeting operations.
• Perform general organizational tasks and adapt to shifting priorities and evolving project needs.
• Assist management with special projects as requested.
• Provide occasional after-hours support and travel as needed to support meetings and related activities.
• Perform other duties as assigned.

Education and Experience:

• High school diploma or equivalent required, with at least five years of experience or training in clerical, administrative support, or general office operations.
• An associate degree or relevant post-secondary coursework may substitute for a portion of the required experience.
• Proficiency in Microsoft Office and familiarity with virtual meeting platforms (e.g., Zoom, Cisco WebEx, Microsoft Teams) preferred.
• Prior experience supporting boards, commissions, committees, or professional associations is highly desirable.
• Prior experience in project management, or in working with formal project plans, is highly desirable.

Key Competencies:

• Strong organizational, planning, and time management skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills, including written, verbal, nonverbal, visual, and interpersonal.
• Proven ability to develop detailed project plans and execute on them.
• Proven ability to manage multiple tasks accurately and efficiently in a deadline-driven environment.
• High attention to detail and ability to perform administrative and executive support tasks with precision.
• Comfortable working independently while also contributing positively to a collaborative team environment.
• Proactive problem-solver with strong judgment and the ability to anticipate needs with minimal supervision.
• High level of professionalism, discretion, and customer service orientation, especially under pressure.
• Technologically proficient, with strong skills in computer systems and information software.
• Experienced in data collection, maintenance, and basic analysis.
• Skilled at building and maintaining effective relationships with internal and external stakeholders.

FLSA Classification: Non-exempt
Reports to:General Counsel
Supervises: N/A

Physical Requirements:

• Occasionally lifts and moves equipment and materials weighing up to 30 pounds.
• Occasionally may require reaching, kneeling, bending and standing for short periods of time.
• Limited statewide and overnight travel as required.

View all job openings at The Missouri Bar at MoBar.org/Working-at-the-bar.