Facilities coordinator

Purpose: The Facilities Coordinator is responsible for overseeing and performing the day-to-day maintenance, operations, and upkeep of office buildings and surrounding grounds. This role ensures a safe, clean, and functional work environment by handling general maintenance tasks, light custodial and janitorial services, groundskeeping, and light construction or repair work. The position involves both hands-on execution and coordination with vendors or staff as needed to ensure timely and efficient service. Success in this role requires strong organizational skills, technical knowledge of building systems, attention to safety and compliance, and a proactive approach to preventive maintenance.

General Qualifications: Must be well-organized and able to manage multiple priorities while anticipating needs and remaining proactive. Must demonstrate strong interpersonal skills and the ability to interact professionally and effectively with staff at all levels, as well as with visitors, vendors and contractors. Must be adaptable, resourceful, reliable and efficient, with the ability to prioritize tasks and solve problems as they arise. A high level of professionalism, strong attention to detail, and a commitment to safety and service are essential.

Responsibilities:

• General Maintenance and Repairs: Conduct routine inspections of building systems, including HVAC, plumbing, electrical, and structural elements; perform light construction, renovation, and repair tasks such as installing fixtures, painting, patching drywall, replacing hardware (e.g., locks, door closers), and fixing minor malfunctions in office equipment or appliances.
• Custodial and Janitorial Work: Contract, schedule, and perform cleaning tasks, including floor care (sweeping, mopping, waxing), restroom sanitation, trash removal, window cleaning, and disinfecting common areas; restock supplies and ensure compliance with health, safety, and sanitation standards.
• Groundskeeping: Maintain outdoor areas through mowing lawns, raking leaves, landscaping, seasonal tasks (e.g., snow removal), and basic irrigation or pressure washing; monitor for hazards and ensure accessibility for employees and visitors.
• Preventive Maintenance and Inspections: Develop and implement schedules for equipment checks (e.g., fire alarms, security systems, elevators) and building walkthroughs to identify issues early; document maintenance records and respond to work orders or emergency calls, including after-hours on-call duties.
• Vendor and Supply Coordination: In coordination with the Office Manager, liaise with external contractors for specialized repairs (e.g., major HVAC or electrical work); manage inventory of janitorial, maintenance, and groundskeeping supplies; conduct cost analyses for purchases and track expenses.
• Safety and Compliance: Ensure adherence to federal, state, and local regulations for workplace safety, hazardous materials removal, waste disposal, and energy conservation; conduct fire extinguisher/AED inspections and promote safe work practices.
• Event and Space Support: Assist with office layout changes, furniture moves, and setup for meetings or events; coordinate parking and access as needed.
• Other duties as assigned.

Education, Experience, and Skills:

• High school diploma or equivalent.
• 2-4 years of experience in building maintenance, custodial services, or a similar role, with demonstrated hands-on skills in plumbing, electrical, carpentry, and grounds care.

Key Competencies:

• Proficiency with power tools, equipment, and facilities management software (e.g., work order tracking systems, HVAC control systems).
• Ability to perform light plumbing, electrical work, light carpentry, and grounds maintenance.
• Basic technical and mechanical aptitude.
• Knowledge of safety regulations, building codes and best practices for facility operations.
• Strong communication skills for coordinating with staff, vendors, contractors and building visitors.
• Ability to read and interpret manuals, instructions, and technical documents to perform required maintenance, service, and support.
• Customer service focus and responsiveness to staff and visitor needs.
• Ability to work independently while contributing effectively as part of a team.

FLSA Classification: Non-exempt
Reports to:Chief Operating Officer
Supervises: N/A

Physical Requirements:

• Occasionally lifts and moves equipment and materials weighing up to 100 pounds.
• Occasionally may require reaching, kneeling, bending and standing for long periods of time.

View all job openings at The Missouri Bar at MoBar.org/Working-at-the-bar.