Job openings

Law Practice Management Attorney

Purpose: The Law Practice Management Attorney leads the development and delivery of benefits and services for members of The Missouri Bar. This position serves as a resource to members; fields member inquiries; recommends and facilitates the procurement of member benefits; assists with the development of products and services of particular interest to solo and small firm lawyers; and recruits and manages relationships with sponsors, exhibitors, advertisers, and member benefit providers. This position will coordinate these opportunities across departments, increase member awareness and utilization of the benefits and services available through The Missouri Bar, and increase discounts and benefits to members and royalties earned by the organization. This position also identifies law practice management resources and emerging tools and works with internal and external stakeholders to develop resources that help members even better serve their clients.

General Qualifications: The ideal candidate will demonstrate strong computer proficiency and excellent communication and interpersonal skills. Requires project management, sound decision-making and organizational expertise, with the ability to prioritize competing demands and manage multiple initiatives simultaneously. A detail-oriented and proactive approach is essential, as is the ability to work both independently and collaboratively with department leaders and cross-functional teams. A high level of professionalism is necessary.

Responsibilities:

• Assist the Director of CLE & Members Services to manage the department budget.
• Administer the Law Practice Management program, including maintaining a library of resources; and maintain the LPM resource website.
• Respond to member inquiries regarding member benefits and law practice related items.
• Develop and expand opportunities for sponsors and exhibitors to engage with members through programs, events, and other initiatives.
• Develop and maintain a web page of all advertising, sponsorship, and exhibitor options available to vendors.
• Serve as staff liaison to the Member Services and Resources Committee.
• Coordinate and supervise the recruitment and solicitation of sponsors, exhibitors, advertisers, member benefit providers, and other vendors who desire to showcase products or services to Missouri Bar members.
• Manage the portfolio of member services and resources, including regular review and oversight of contractual agreements.
• Exercise discretion and independent judgment in negotiating and managing vendor contracts, including those for advertising, sponsorship, exhibiting, and member benefit programs.
• Oversee MoBar Net, The Missouri Bar Insurance Marketplace, The Missouri Bar Economic Survey, and relationships with assigned strategic partners.
• Collaborate with staff to develop marketing tools and strategies to promote member benefits, discounts, services/products, and exhibitor/sponsor opportunities.
• Monitor, evaluate and report on the effectiveness of marketing and engagement efforts.
• Communicate clearly and effectively both verbally and in writing with attorneys, judges, professional staff, vendors, and colleagues.
• Provide guidance and technical assistance/support with computer software applications to members
• Deliver responsive, high-quality service to members and stakeholders, ensuring a positive and professional member experience.
• Some in-state travel is required.
• Other duties as assigned.

Education and Experience:

• Juris Doctor required.
• Licensed to practice law for a minimum of five years.
• Admitted to The Missouri Bar or eligible for admission.
• Experience working in a law firm/law office setting preferred.
• Experience with law practice management systems, legal technology, or vendor contract management work preferred.

Key Competencies:

• Knowledge of legal technology and its application to law practice.
• Understanding of law practice management.
• Strong computer proficiency and written, verbal, and interpersonal communication skills, with the ability to engage effectively with members, vendors and stakeholders.
• Ability to make informed strategic decisions using sound judgement and discretion.
• Project management skills with strong attention to detail, including the ability to manage multiple priorities and meet deadlines.
• High level of professionalism, initiative, and the ability to work independently and collaboratively across the organization.

FLSA Classification: Exempt
Reports to:  Director of CLE & Member Services
Supervises: Member Services Coordinator

View all job openings at The Missouri Bar at MoBar.org/Working-at-the-bar.

Administrative Assistant & Receptionist

Purpose: The administrative assistant & receptionist provides comprehensive support for multiple organizational functions and departments. It assists with the execution of meetings, documents and correspondence preparation, tracking of data, and other tasks as needed. It is responsible for ensuring the switchboard is open from 8:00 a.m. to 5:00 p.m. on workdays, answering and directing calls, greeting visitors, and receiving front desk deliveries.

General Qualifications: Must be experienced in handling a wide range of administrative support-related tasks including preparing correspondence, meeting agendas, meeting minutes, other meeting materials; screening calls; managing calendars; and making event and travel arrangements. Must be well-organized and able to manage multiple priorities and anticipate needs. Must have the ability to interact effectively with staff of all levels and with callers and visitors. Must be adaptable, resourceful, efficient with a strong attention to detail. A high level of professionalism and ability to provide superb customer service is essential.

Responsibilities:

Administrative Support

• Maintain electronic and paper filing systems for supported areas
• Maintain calendar and contact database for supported areas
• Manage and coordinate travel arrangements for the supported areas
• Monitor expenditures, process budget documents and purchase orders, and prepare expense reports and invoices for payment
• Assist with drafting and revision of documents and correspondence
• Order supplies and arrange catering
• Reserve and prepare facilities for meetings and events
• Organize and distribute agendas, surveys, event invitations, or other materials
• Serve as backup to other assistants
• Regularly assist in organizing and providing staff support for large meetings or conferences involving multiple departments or organizations outside The Missouri Bar
• Provide staff support and assistance to other departments for special projects, meetings, events, and conferences (Solo Small Firm Conference, Spring and Fall Committee Meetings, Annual Meeting, Spring and Fall Enrollment Ceremonies, etc.)

Receptionist

• Answer incoming calls and direct them appropriately
• Provide callers with general information such as address, directions, website information, etc.
• Greet visitors in a friendly, professional, and helpful manner
• Receive front-desk deliveries and alert intended recipients promptly
• Coordinate pickup of outgoing front desk packages
• Monitor the mobar email inbox and respond to or direct inquiries as appropriate
• Open and close the front desk and lobby area daily
• Perform other duties as assigned

Education and Experience: High school diploma or equivalent. Three years related experience or equivalent combination of education and experience.

Key Competencies:

• Strong organizational, planning, and time management skills, with the ability to multitask and prioritize effectively
• Proactive problem-solver with strong judgment and the ability to anticipate needs with minimal supervision
• Must use considerable judgment when performing and planning tasks and carrying out instructions
• Comfortable working independently while also contributing positively to a collaborative team environment
• Proven ability to manage multiple tasks accurately and efficiently in a deadline-driven environment
• High attention to detail and ability to perform administrative and executive support tasks with precision
• High level of professionalism, discretion, and customer service orientation, especially under pressure
• Excellent telephone etiquette
• Excellent communication skills, including written, verbal, nonverbal, visual, and interpersonal
• Punctual and dependable
• Proficiency with telephone systems, standard office equipment and Microsoft Office products
• Broad understanding of the services, products, programs, and initiatives of The Missouri Bar, as well as the Bar’s mission and purpose

FLSA Classification: Non-exempt
Reports to: Chief Operating Officer
Supervises: N/A

Physical Requirements:

• Occasionally lifts and moves equipment and materials weighing up to 30 pounds.
• Occasionally may require reaching, kneeling, bending and standing for short periods of time.

View all job openings at The Missouri Bar at MoBar.org/Working-at-the-bar.